Instructions for presenters

If you are giving a talk:

• Each lecture theatre will contain a computer, data projector, laser pointer and a white/black board.
• Please ensure oral presentations are provided in pdf or PowerPoint (ppt or pptx) files. No other formats are acceptable.
• Arrive at least 5 minutes before the start of the session, introduce yourself to the chair (all chairs are listed in the programme) and, if you have not sent your slides beforehand, load your presentation onto the computer.
• A member of the committee will launch your presentation.
• If problems occur please do not hesitate to contact one of the committee members – at least one will be present in each session.
• Talks are strictly 15 minutes plus 5 minutes for questions. Any speakers going over this time will be asked to stop by the chair. The chair will inform you when you have 5 minutes and 1 minute remaining.

If you are presenting a poster:

• Posters should be A1 (or smaller). Presenters can choose between portrait or landscape.
• If you would like your poster printed please send it to with the title 'first_name, last_name, portrait/landscape', before June 30th.
• The poster session will be held in the Hicks building at 16.00 on Thursday 16th July.
• Posters will be put up as soon as possible so please hand them in at registration (11am-1pm on Tuesday 24th July).
• During the poster session, please remain close to your poster to answer questions from interested participants.
• All posters should include your name, affiliation and contact details (such as email). You might also consider including picture of yourself (so people know who you are) but this is not necessary.
• Please ensure that posters are removed by 12.00 on Friday 27th July. All boards and any remaining posters will be collected by the University staff shortly afterwards and we cannot guarantee posters will be redeemable after this time.

If you are chairing a session:

• Please arrive at the appropriate lecture theatre (all lecture theatres are on floor E of the Hicks building) 5 minutes before the start of your session. You should clearly introduce yourself and each speaker in turn.
• A member of the committee will help set up the projector and will provide a USB stick, a laser pointer and markers/chalk for the white/black boards.
• If problems occur please do not hesitate to contact one of the committee members – at least one will be present in each session.
• Talks are 15 minutes in duration with 5 minutes for questions. '5 min', '1 min' and 'stop' signs will be provided. Changeovers between speakers should be prompt. It is crucial that we stick to the schedule. So please try your best to start the session on time and use the signs to assist the speakers time management.
• If a speaker fails to show, please advise the audience to attend a talk in an alternative lecture theatre. Do not move the next talk forward.
• After each talk, thank the speaker, encourage applause, and open the floor to questions. If no questions are forthcoming, try your best to ask one yourself. Broad questions that spark continued debate are encouraged. Questions are always favourable but please make sure that they do not delay the rest of the session.

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